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Last Updated: October 5, 2026
KW Media Design, LLC (“KW Media Design,” “KWMD,” “we,” “us,” or “our”) respects your privacy and is committed to being transparent about how information is collected, used, and shared when you visit kwmediadesign.com, contact us, subscribe to our emails, schedule a consultation, request information, or work with us.
This Privacy Policy explains our practices regarding information collected through our website and related online services.
We may collect information you choose to provide directly to us, including:
Your name
Email address
Phone number
Business or company name
Website URL
Information about your business, project, or service needs
Messages or information submitted through contact, inquiry, consultation, or review request forms
Information provided when scheduling an appointment
Information provided when subscribing to our email list
Information submitted through questionnaires, proposals, contracts, client portals, or other project-related systems
You are not required to provide personal information simply to browse our website. However, certain information may be necessary if you want to contact us, schedule a consultation, request services, or become a client.
When you visit our website, certain technical and usage information may be collected automatically by our website, hosting providers, analytics services, and other technology providers.
This may include information such as:
Device and browser information
Internet Protocol (IP) address or other technical identifiers
General or approximate location information
Referring websites or search engines
Pages viewed
Time spent on the website
Links, buttons, or features you interact with
Date and time of visits
Other website usage and performance information
We use this information to understand how visitors find and use our website, identify technical issues, improve the user experience, and evaluate the effectiveness of our website and marketing efforts.
We may use the information we collect to:
Respond to inquiries and communicate with you
Provide information about our services
Schedule consultations and meetings
Prepare proposals, contracts, invoices, and project documentation
Provide and manage services for clients
Manage client relationships and project communications
Process payments
Deliver requested reviews, resources, or information
Send newsletters and marketing communications when you have subscribed or otherwise agreed to receive them
Improve our website, services, content, and user experience
Analyze website traffic and performance
Troubleshoot technical issues
Maintain appropriate business, accounting, and administrative records
Protect our business, website, clients, and users from fraud, misuse, or security threats
Comply with applicable legal or regulatory requirements
We do not use personal information for purposes that are materially different from those described in this Privacy Policy without providing appropriate notice when required.
KW Media Design uses third-party services to manage inquiries, appointments, client relationships, proposals, contracts, invoices, questionnaires, and other project-related activities.
These services may include Dubsado and, in some circumstances, Content Snare.
Information you submit through forms, scheduling tools, client portals, or questionnaires may be transmitted to and stored by these service providers so that we can respond to your inquiry or provide the requested service.
We may also use Zapier to securely transfer information between systems we use for business operations.
We use Kit to manage our email newsletter and marketing communications.
If you subscribe to our email list, we may collect information such as your name, email address, subscription preferences, and information relating to your interaction with our emails.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in those emails.
Unsubscribing from marketing communications will not prevent us from sending necessary service-related or transactional communications if you are a current or prospective client with whom we have an active business relationship.
Payments for KW Media Design services may be processed through Stripe or payment systems that integrate with Stripe.
Payment information is submitted directly to the payment processor. KW Media Design does not directly store your full credit or debit card number.
Stripe and other payment providers may collect and process payment information, billing information, contact information, and other information necessary to complete a transaction. Their handling of that information is governed by their own privacy and security practices.
We use Google Analytics (GA4) to better understand how visitors interact with our website.
Google Analytics may process information about your device, browser, interactions with the website, referral source, general location, and other usage information. We use this information to evaluate website traffic, understand which content is useful to visitors, and improve our website and marketing.
We also use Google Search Console to understand how our website appears and performs in Google Search.
Information collected or processed by Google is subject to Google’s own privacy practices.
Our website may use cookies and similar technologies to operate properly, remember certain preferences, understand website activity, support embedded features, and measure website performance.
Cookies are small files or pieces of information stored on or associated with your browser or device.
Cookies and similar technologies used on our website may include:
Essential or functional technologies needed for website features to work correctly
Analytics technologies that help us understand how visitors use the website
Third-party technologies associated with embedded forms, scheduling systems, widgets, or other website features
You can manage or delete cookies through your browser settings. Blocking certain cookies may affect how some portions of the website function.
Where appropriate, we may also provide website controls that allow visitors to manage cookie preferences. Because the technologies and services used on our website may change over time, the specific cookies in use may also change.
Our website may include content, forms, tools, or widgets provided by third parties.
Examples may include:
Google Reviews
Dubsado inquiry or scheduling forms
Elfsight widgets and website tools
Accessibility-related tools
Pricing guides
Popups or interactive website features
When you interact with third-party content or widgets, the provider may receive technical or usage information necessary to provide that functionality. Those providers may also use cookies or similar technologies according to their own privacy practices.
KW Media Design does not control the privacy practices of third-party providers and encourages visitors to review the applicable provider’s privacy policy when appropriate.
We use Google Workspace for business email, communications, document storage, and other administrative functions. We also use Dropbox for file storage, file sharing, and project-related materials.
Information you provide to KW Media Design may therefore be stored or processed through Google Workspace and Dropbox as part of our normal business operations and the services we provide.
KW Media Design does not sell or rent your personal information.
We may share information with third-party service providers when reasonably necessary to operate our business, provide services, maintain our website, communicate with you, process payments, or perform other legitimate business functions.
These providers may include companies that assist us with:
Website hosting and functionality
Customer relationship management
Forms and scheduling
Email marketing
Workflow automation
Payment processing
Analytics
Cloud storage and business communications
Website widgets and integrations
We may also disclose information when reasonably necessary to:
Comply with a law, regulation, legal process, or governmental request
Protect the rights, property, security, or safety of KW Media Design, our clients, or others
Investigate or prevent fraud, misuse, security incidents, or unlawful activity
Enforce agreements or protect our legal interests
Complete a business transaction such as a merger, acquisition, sale, or restructuring, should one ever occur
We may also share information at your direction or with your consent.
KW Media Design does not currently upload customer or subscriber lists to advertising platforms to create advertising audiences.
We may use paid online advertising from time to time. If we implement advertising or tracking technologies in the future that materially change how personal information is collected, used, or shared, we may update this Privacy Policy and provide additional notices or choices when required.
We retain personal information for as long as reasonably necessary for the purpose for which it was collected and for legitimate business, contractual, accounting, tax, legal, security, and recordkeeping purposes.
The length of time information is retained may vary depending on the type of information, our relationship with you, the services provided, and any applicable legal or contractual requirements.
We may retain certain information even after a deletion request when reasonably necessary to comply with legal obligations, maintain appropriate business records, resolve disputes, prevent fraud, or enforce agreements.
We take reasonable administrative, technical, and organizational measures intended to protect personal information from unauthorized access, disclosure, misuse, alteration, or loss.
However, no website, internet transmission, electronic storage system, or third-party service can be guaranteed to be completely secure. For that reason, we cannot guarantee the absolute security of information transmitted or stored electronically.
You may contact us to:
Ask what personal information we maintain about you
Request correction of inaccurate information
Request deletion of personal information, when appropriate
Update your contact information
Ask questions about how your information is used
Withdraw from marketing communications
We may need to verify your identity before completing certain requests.
Some requests may be subject to reasonable exceptions, including situations where information must be retained for legal, contractual, accounting, security, or legitimate business purposes.
Depending on where you live, applicable privacy laws may provide additional rights regarding your personal information.
To make a privacy-related request, contact us at info@kwmediadesign.com.
KW Media Design provides professional services to businesses and organizations. Our website and services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13.
If we learn that personal information from a child under 13 has been collected through our website without appropriate authorization, we will take reasonable steps to delete it.
If you believe a child has provided personal information to us, please contact us at info@kwmediadesign.com.
KW Media Design is a U.S.-based business, and our services are primarily marketed to and provided to businesses and organizations located within the United States.
If you access our website from outside the United States, information you provide may be processed or stored in the United States or in other locations where our service providers operate.
Our website may contain links to websites operated by clients, partners, vendors, social media platforms, or other third parties.
KW Media Design is not responsible for the privacy practices, security, content, or policies of websites we do not control. We encourage you to review the privacy policy of any third-party website you visit.
We may update this Privacy Policy from time to time to reflect changes in our website, services, technology, business practices, or applicable requirements.
When changes are made, the “Last Updated” date at the top of this page will be revised.
We encourage visitors to review this Privacy Policy periodically.
If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact:
KW Media Design, LLC
Email: info@kwmediadesign.com
Website: kwmediadesign.com
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